Submitting Papers from NIH

From: Goodnight, JoAnne (NIH/OD)
Sent: Wednesday, May 25, 2005 12:10 AM
Subject: Submit your Manuscripts to NIH: PubMed Central Submission System
Now Available!

Dear Intramural Research Community,
The purpose of this e-mail is to share with you some of the benefits of the NIH Public Access Policy and to describe the simple process by which Principal Investigators (PIs) and authors can now submit their peer-reviewed final manuscripts to NIH's PubMed Central (PMC) at http://nihms.nih.gov/
A number of PIs have already submitted manuscripts and papers. For others to enjoy the benefits of the Policy, please follow the submission process outlined below. Through submission, PIs can fulfill the existing requirement to provide publications as part of progress reports, and integrate manuscripts into the tools of PMC thereby increasing the visibility of your research and enhancing the likelihood of early and increased citation.
For more information about the NIH Public Access Policy, please visit: http://www.nih.gov/about/publicaccess/
For details about the submission process, see below or view the Public Access Policy Authors' Manual at http://www.nih.gov/about/publicaccess/publicaccess_Manual.htm We welcome comments and suggestions about the submission process. Please contact us at PublicAccess@nih.gov .
We look forward to your participation and wish you continued success in your research endeavors.

Archived Publications Resulting from NIH-Funded Research (Public Access Policy).
What does the policy say?
How do authors submit their manuscripts?
How will authors benefit from submitting their full text articles to PMC?
Resources

What does the policy say?
The Policy requests and strongly encourages all NIH-funded investigators to make their peer-reviewed author final manuscripts available to other researchers and the public at the NIH National Library of Medicine's (NLM) PubMed Central (PMC) ( http://www.pubmedcentral.nih.gov ) immediately after the final date of journal publication. Authors are given the option to release their manuscripts at a later time, up to 12 months after the official date of final publication. NIH expects that only in limited cases will authors deem it necessary to select the longest delay period.
NIH is requesting that authors submit manuscripts resulting from 1) currently funded NIH research projects or 2) previously supported NIH research projects accepted for publication on or after May 2, 2005. The Policy applies to all research grant and career development award mechanisms, cooperative agreements, contracts, Institutional and Individual Ruth L. Kirschstein National Research Service Awards, as well as NIH intramural research studies. The Policy applies to peer-reviewed, original research publications that have been supported in whole or in part with direct costs from NIH, but it does not apply to book chapters, editorials, reviews, or conference proceedings. Publications resulting from non-NIH-supported research projects should not be submitted.

How do authors submit their manuscripts?

Go to the NIH manuscript submission (NIHMS) system ( http://www.nihms.nih.gov/ ).
Select the appropriate login option (Note: the same login should be used for all subsequent visits to the NIHMS system):
NIH extramural investigators select "eRA Commons" (see "What is the NIH eRA Commons?" in the Authors' Manual (http://www.nih.gov/about/publicaccess/publicaccess_Manual.htm).
NIH intramural employees select "NIH."
Provide basic information, including the journal title, PI, contact information, and associated NIH award number(s).
Upload the complete text of your manuscript(s). The NIHMS supports a wide variety of file types (MS Word, Word Perfect, PDF, PowerPoint, Excel, etc.).
Upload any corresponding, supplemental image files that contain figures, tables, or supplementary information along with the manuscript. Just as provided to publishing journals, submit high-resolution images to ensure that they can be viewed properly in PMC. Any supplemental material submitted to the accepting journal in support of the manuscript will be accepted also. The NIHMS will generate a receipt of the uploaded files in PDF format. The PDF receipt summarizes the information entered into the system and merges the manuscript's files into one viewable document.
Confirm that the manuscript and any additional supporting documents have been successfully received by NIHMS, and verify the document.
Review and approve the Submission Statement and specify the timing of posting of the final manuscript for public accessibility through PMC (this must be completed by the PI). Authors and/or their institutions should ensure that their final manuscript submissions to PMC are consistent with any other agreements, including copyright assignments that they may have made with publishers or other third parties. Upon approval of the submission by the PI, the manuscript will be converted into XML - the standardized digital format used by PMC.
Review the XML manuscript as it will appear in PMC once the conversion has taken place (PIs will be notified by e-mail when the document is ready for review) and correct any errors, if necessary. After PI approval, the article will be publicly accessible through PMC after the time-delay specified by the PI.

How will authors benefit from submitting their full text articles to PMC?
By submitting their peer-reviewed manuscripts, authors will enjoy several benefits of the Policy. First, by adding their manuscripts to PMC, authors benefit from the modern information technology tools already available (e.g., PubMed, GenBank, Genome Map Viewer, Molecular Database, MedlinePlus, Clinical Trials, Taxonomy, Small Molecules (PubChem), DNA, Protein Sequences, and Protein Structures, etc.) that are being used currently with thousands of full text articles already submitted by 178 journals. These tools will help scientists explore information across scientific fields or within narrow topical areas. This data mining and cross-linking of information should lead to new lines of research, as well as more comprehensive approaches to understanding the diverse and ever expanding amounts and types of scientific data.
Second, authors have the ability to ensure timely public access to their research manuscripts. Once their manuscripts are electronically available to the public and researchers through PMC, authors benefit from higher visibility of their research. In addition, publishers can submit the full text journal article and any publisher links to the article or article corrections for posting on PMC.

Resources

Public Access Policy Website: http://www.nih.gov/about/publicaccess/
NIH Manuscript Submission (NIHMS) System: http://www.nihms.nih.gov/
Public Access Policy in the NIH Guide for Grants and Contracts: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-022.html
Implementation Plan: http://www.nih.gov/about/publicaccess/publicaccess_imp.htm
Questions and Answers: http://www.nih.gov/about/publicaccess/publicaccess_QandA.htm
Public Access Policy Mailbox: PublicAccess@nih.gov