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Event Planning & Fundraising

Host Successful Events and Build Support

Alumni engagement keeps the FSILG community strong. Here's how to do your part.

Occasions for bringing alumni together

Historical milestones like founding dates are excellent occasions for bringing FSILG alumni together. Learn about your chapter's milestones:

Not finding a date that interests you? Consider involving your chapter in one or more of the Institute's annual campus events or creating your own event instead!

Event planning assistance

The Alumni Association has a wide array of tools and resources to help in planning your events, from SmarTrans, the Association's widely-used online event registration and dues collection system, to preferred caterer and venue listings. Here are some tips to get you started (PDF):

  • Consult about your event . Schedule a meeting with Association staff during the preliminary stages of your planning. Staff can help start the registration process, recommend caterers and venues, and assist with event logistics such as room reservations, MIT tours, and student ambassadors to help staff your event.
  • Create a timeline . The Association recommends planning for an alumni event at least 10-14 weeks prior to the event date. This is especially important where printed invitations or announcements are desired to ensure adequate time for print production, mailing, and tallying RSVPs.
  • Consider fitness and recreation options . Many of your guests will want to work out while they are here. You can always organize group softball games or runs around the Charles River, or take advantage of MIT's athletics facilities. The Zesiger Sports and Fitness Center has a full array of fitness machines, weights, squash courts, and a near Olympic-sized swimming pool. Day passes are $12 for adults and $7 for juniors or students.
  • Publicize your event on the Alumni Association's online calendar . The Alumni Association's online calendar is a great way for alumni to learn about your event. Email the event information early.
  • Find alumni speakers for your event. Search the Association's Online Alumni Directory for career-advising volunteers listed as Institute Career Assistance Network (ICAN) advisors. The directory indicates those who are willing to speak at MIT events. Still no luck? Email us your speaker request.

Garnering financial support

FSILGs can always use help in raising and managing money. Check out this collection of FSILG fundraising tools and suggestions to learn how you can help improve your chapter's financial outlook.