Club Leader's Toolkit
Learn How to Create and Manage Clubs
Starting a new club? Planning an event? Trying to build support for a group? The Club Leader's Toolkit can help. The toolkit includes helpful ideas from experienced club leaders as well as management resources, lists and labels downloads, annual reports, membership appeal templates, an event planning guide, FOCUS archives, and more.
Club governance and management
Find tools to help organize and administer volunteers and day-to-day club activities—as well as resources to measure the health and success of group operations.
- Sample club by-laws (PDF)
- Insurance summary and waiver (PDF)
- Memorandum on indemnification (PDF)
- Bank account information (PDF)
- Annual report
- Volunteer manual (PDF)
- FOCUS volunteer newsletters
Start a club
This step-by-step guide helps leaders create an MIT group or club—or breathe new life into an existing one. Read the manual for starting/rebuilding a club (PDF).
Lists and labels
Download data lists to analyze your local alumni population and mailing lists to contact them. Use the data request form to get contact information on area students, parents and widows.
Event planning
Here are comprehensive event-planning resources, plus supporting information on insurance, faculty seminars, and satisfaction surveys.
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Event-planning guide from the Club Volunteer Manual (PDF)
- Insurance summary and waiver (PDF)
- Ideas for annual events
- Ivy Plus alumni associations contact information (Coming soon)
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Sample survey for attendees of your club events (PDF) (Coming soon)
Building support and involvement
Get ideas and best practices from your peers, learn how to build engagement and your membership base, and download certificates of appreciation.
- Featured ideas from peers (PDF)
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Membership section from the Clubs Volunteer Manual (PDF)
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Sample for certificate of appreciation (PDF)
- Template for certificate of appreciation (Coming soon)
- Template for membership application form (PDF)
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Sample membership drive letters and applications (PDF)
Marketing and communications
Tune up your outreach efforts using these guidelines for Web, email, and print communications—as well as tools and templates from the USPS.
