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Reunion Planning Toolkit

Tech Reunions are the principal activities of MIT classes and represent the largest annual gathering of MIT alumni. Reunion planning typically takes place in the 12 - 18 months preceding a reunion, during which a committee of class volunteers plans activities and encourages reunion attendance. Working collaboratively with MIT reunion staff, this committee plans a reunion that reacquaints classmates with one another and renews connections to MIT.

The investment of time and energy made by class volunteers is essential to making Tech Reunions a success. The resources below are available to help you plan your reunion. These tools are not a substitute for communication between class volunteers and the Alumni Association staff. Don’t forget that the reunion staff in the Alumni Association is also available as a resource. Please contact the staff at either 617-253-8824 or reunions@mit.edu if you have questions or need any additional information.

Tech Reunions Guidebook

In addition to the resources on this site, you can download the Tech Reunions Guidebook. This how-to book contains information on reunion committee roles, event planning as well as reunion marketing and communication. The appendix contains samples and templates used successfully by other reunion classes. This guidebook is designed to give class volunteers an overview of the important role they play in planning Tech Reunions. It should provide you with a foundation of essential information for your volunteer efforts.

Tech Reunions - Save the Date

The dates for Tech Reunions are set a few years in advance. If your class is having a reunion in the next few years, mark your calendar now!

• Tech Reunions 2008: June 5-8
• Tech Reunions 2009: June 4-7
• Tech Reunions 2010: June 3-6
• Tech Reunions 2011: June 2-5
• Tech Reunions 2012: June 7-10

Tech Reunion Schedule

Each reunion class plans its class reunion events around a basic matrix of traditional Tech Reunions events. These events are of interest to all alumni and include Tech Night at the Pops, the annual Memorial Service, MIT sponsored tours, the Technology Day program and Tech Day Luncheon, the Reunion Row, and the Tech Challenge Games. For more details, view the schedule for 2008.

Reunion Committees

An active reunion committee is one of the key ingredients to planning a successful reunion. Tips for recruiting a committee, job descriptions, and information on committee resources and training can be found in this section.

Reunion Committee Planning Timetable

The reunion planning timetable provides the dates and details you will need to keep your committee and planning on track.

Online Reunion Book

Want a fun and easy way to communicate with your classmates during your reunion year? Create an Online Reunion Book - serves as a terrific souvenir for your reunion weekend events too!

Tech Reunion Marketing and Communications

As your reunion approaches, we suggest that the reunion committee develops a communication strategy. Effective communication strategies are usually those that utilize all the tools available (listed below), emphasizing those the committee thinks will be most effective in reaching the class.

Other Toolkit Resources:

• From establishing a committee to setting event pricing, Bob Warshawer '54 shares his "Dirty Dozen Reunion Tips".
• SmarTrans Event Registration and Dues Payment System
• SmarTrans Guide for Class Leaders (pdf)
• SmarTrans FAQ's (pdf)
• Alumni Site Builder Leader Guide (pdf)
• Alumni Site Builder Training: View a recorded training. Please enter recording ID ic01-1976498-1. To participate in a live teleconferenced training, email asbhelp@mit.edu.
• Tech Reunions Home Page
• Contact the Reunions Office at reunions@mit.edu