Alumni Home > Clubs, Classes & Groups > Classes > Class Volunteers

Class Volunteers

In 1865, the first students graduated from MIT, and the first alumni volunteered to keep their classes organized outside the Institute. Over the ensuing decades, thousands of alumni have donated their time and energy as class volunteers, planning reunion and events, connecting classmates with each other, raising money for class projects and reunion gift campaigns, and informing classmates about activities at MIT.

Online Lists and Labels

To help officers keep their class connected to MIT and each other, the Alumni Association is offering a new online service called Lists and Labels. With Lists and Labels, class officers can download lists of classmates and their contact information by region, student activity, living group and many other criteria. The service is an invaluable tool for contacting classmates about projects, recruiting committee members, or publicizing events in non-reunion years.

Non-Reunion Year Best Practices

The ideas outlined here are suggestions for basic practices that your class officer team can adopt as a means of establishing leadership structure throughout the five-year term of office.

Class Elections

Class elections are conducted every five years in conjunction with reunions. Elections can either be held online or during the reunion. Careful planning throughout the nominations and elections process ensures the class have seamless transitions in leadership.

Class Organizations

The general business of the class is conducted by the class officers. Classes use a variety of organizational structures. Job descriptions and information about common class officer positions are available online.

Class Activities

Class volunteers organize a variety of activities for their class, from quinquennial reunions to informal regional gatherings.

Resources for Class Officers

The Class Programs staff has created a variety of online resources for class volunteers. If you have suggestions regarding how we can improve these tools, please contact the Class Programs staff.

• Class Officers Handbook (PDF)

  This handbook contains information regarding Alumni Association resources for class officers, information regarding class activities, as well as class officer roles and more.

• Reunion Planning Toolkit

  Interested in helping to plan your class reunion? Looking for information about how to recruit a reunion committee, tips for event planning or an outline of the Tech Reunions general schedule? These resources and more are available in the reunion planning toolkit.

• Reunion Giving Toolkit

  Reunion gift committees build support for the students and programs of MIT and help bring their classes together for reunion celebrations. This toolkit contains information to support these volunteers in their efforts.

• Class Agent Toolkit

  Class agents are the link between the class and the Alumni Fund. The toolkit includes information on recent class agent projects, resources for the job and class giving results.

• Class Secretary Toolkit

  All the details secretaries need for preparing their columns, including guidelines for writing Class Notes and deadlines for submitting columns, can be found in the secretary toolkit.

• Class Treasurer Toolkit

  Class treasurers are responsible for the financial resources and liabilities of the class. The toolkit includes the Class Treasurer Annual Report form and Class Accounting Procedures.

• Class Webmaster Toolkit

  The webmaster tools include tips for creating an effective class Web site and links to online resources.